Launch Summary Workflows and Privacy Assessments (like DPIA or LIA) are added to a launch using the + Workflows drop-down menu in the Review section.
Understanding which workflows appear in this drop-down, or whether they are shown by default, depends on the interaction of three key configuration points.
1. Criteria for Accessibility
The accessibility of a Launch Summary Workflow — meaning, whether it is even eligible to be added to a launch — is determined by two primary criteria.
| Governing Criteria | Description | Key Configuration |
| A. Launch Type Configuration | This setting acts as the maximum permission for launch summary workflows allowed for a specific Launch Type. | "No" (Do not customize) ⇒ The Launch Type does not impose a restriction. "None" ⇒ No launch summary workflows are accessible for this Launch Type. |
| B. Workflow Visibility Condition | This setting determines if the launch summary workflow is relevant to the current launch, acting as an eligibility filter. | "Always" ⇒ The launch summary workflow is always eligible. "Conditional Logic" ⇒ Eligibility depends on criteria related to the launch (e.g., Data Spec responses, product, component, labels). |
Note:
- Only Published Launch Summary Workflows are considered candidates for display.
- Launch Type version dependence: A launch is permanently tied to the Launch Type definition (version) that existed at the moment the launch was created. Any subsequent changes to that Launch Type's configuration will not affect existing launches; only the configuration at the time of creation will be used to determine workflow accessibility
The snapshot below shows the Launch Workflows section in Launch Type configuration. This configuration will result in only the AI Summary possibly appearing in the Review section in the launch summary web page (see the next two sections for more details that determine the visibility).
2. Visibility Matrix: When is a Launch Summary Workflow Accessible?
The table below details when a Launch Summary Workflow is considered Accessible (eligible to be manually added via the drop-down, or automatically displayed).
| Launch Uses a Launch Type? | Launch Type Launch summary workflow Config (A) | Workflow Settings: Visibility (B) | Launch summary workflow status | Result |
| No (Uses Default) | N/A | Always | Accessible | Eligible to be offered in the + Add Workflows drop-down. |
| No (Uses Default) | N/A | Conditional Logic | Accessible (if satisfied) | Eligible only if the conditional logic criteria are met. |
| Yes | "None" (Restricted) | Any | Not Accessible | Will not appear in the + Add Workflows drop-down under any condition. |
| Yes | "No" (All Included) | Always | Accessible | Eligible to be offered in the + Add Workflows drop-down. |
| Yes | "No" (All Included) | Conditional Logic | Accessible (if satisfied) | Eligible only if the conditional logic criteria are met. |
| Yes | Includes the workflow | Always | Accessible | Eligible to be offered in the + Add Workflows drop-down. |
| Yes | Includes the workflow | Conditional Logic | Accessible (if satisfied) | Eligible only if the conditional logic criteria are met. |
| Yes | Does not include the workflow (but includes other workflows) | Always / Conditional Logic | Not Accessible | Will not appear in the + Add Workflows drop-down. |
| Yes | Does not include the workflow (but includes other workflows) | Always / Conditional Logic | Not Accessible | Will not appear in the + Add Workflows drop-down. |
The snapshot below shows a conditional logic visibility setting for the "AI Summary" launch summary workflow.
3. Determining Default Display
Once a Launch summary workflow is determined to be Accessible based on the criteria above, a third setting on the workflow controls whether it is displayed automatically or requires manual selection.
The snapshot below shows the checkbox that controls if the workflow is automatically visible in review section of the launch summary web page, subject to the accessibilty criteria outlined earlier:
| Workflow Setting | Checkbox Status | Result when Launch summary workflow is Accessible |
| Show on Launch Summary by default | Checked (Yes) | The Launch summary workflow is automatically displayed in the Review section when the launch is created. |
| Show on Launch Summary by default | Unchecked (No) | The Launch summary workflow is not automatically displayed in the Review section, but it is eligible to be manually added using the + Add Workflows drop-down. |