TerraTrue provides tools to set detailed rules for your privacy program, enabling scalable privacy and product counseling. Only users with Privacy Manager permissions can set or modify these privacy preferences, ensuring control and security.
Permissions
In Settings > Privacy > Permissions, you can document how your organization’s privacy policy allows data collection and use. The choices you make here create a privacy policy model within TerraTrue, enabling better recommendations on policy updates.
- Select the data types and data uses covered by your policy.
- Click Save to apply changes.
💡 Tip: Be detailed! While your privacy policy might broadly state you collect “unique IDs,” TerraTrue works best when you specify categories like cookie IDs, IP addresses, and IDFAs.
Profile
The Profile setting lets you configure organization-wide preferences to:
- Auto-populate answers in the Privacy Worksheet.
- Tailor TerraTrue’s recommendations to your organization.
The profile contains the organization’s policy for processing children’s data, individual rights, safeguards, and modules. For each of these sections, select the most relevant options and click Apply.
Children’s Data
This setting lets you record whether your org collects data from children. By default, this setting is set to “Unknown” and you’ll receive privacy recommendations for all age groups. You can change this preference to let us know whether the following age groups are your primary audience, secondary audience, or not permitted:
- Under 13
- Under 16
- Under 18
- 18+
Individual Rights
This setting lets you record whether you can delete, correct, export, or provide individuals with access to specific types of data. We use this information to pre-populate questions in the Privacy Worksheet and let you know when you may need to develop tools to address these rights. *Note: These settings depend on defining your Privacy Policy Permissions, so complete those first.
Safeguards
This setting lets you document your organization’s common privacy and security safeguards. These entries will:
- Auto-fill the Privacy Worksheet.
- Be reflected in your processing records.
Modules
This setting allows you to designate
- The organization’s physical presences
- Whether or not your organization receives any data directly from data subjects
- Whether or not your organization offers financial incentives to those who agree to waive their privacy rights or to have more of their data processed
Contact Info
This setting lets you configure your org name within TerraTrue and identify a privacy and general contact for your org. Simply select a contact type (phone number, email address, address, or URL) and enter the contact information. We’ll use this information to help you update your privacy notices.
Modules
The Modules setting is where you can enable or disable TerraTrue privacy modules, which will change the questions you see in the Privacy Worksheet and the privacy recommendations you receive throughout TerraTrue. Today, TerraTrue supports various modules. If any of the supported laws doesn’t apply to your org, you can disable the module and get a more streamlined privacy review experience. You can always change which modules apply to a specific launch in the Privacy Worksheet.
When deciding which modules to enable, consider your org’s long and short-term needs
For example, your org may not be affected by the GDPR today, but maybe you plan to open an EU office in the next 12 months. Disabling the GDPR module will make Privacy Worksheets much shorter and reduce the number of recommendations you’ll need to consider today, but you’ll need to address all of the GDPR-related privacy issues you skipped when you eventually move into the EU.
History
The History setting makes it easy to audit who made changes to TerraTrue’s privacy settings.