Completing a Data Spec is the first step in the privacy review process. Data Specs are quick workflows that help you document how a launch collects, uses, retains, and shares personal data.
Starting a Data Spec
To start a Data Spec, go to the Activity tab on the launch summary, find the Intake section, and click “Start” on the Data Spec accordion. From there, you’ll walk through a simple workflow to capture information about how the launch uses personal data. If you have any questions, click the blue icons or reach out to your privacy team.
Getting Help While Completing a Data Spec
If you need help completing the Data Spec, you have two options:
-
Leave a comment: You can leave
a comment by
clicking the
icon and mentioning someone in your organization who may be able to help.
-
Skip and return later:You can
skip a question and come back to it later by clicking the
icon. Note: The Data Spec won't be marked complete until all flagged questions are resolved.
Smart Suggestions
Data Specs get smarter the more you use them. TerraTrue continually learns how your org uses data and will suggest answers based on prior launches.
Mark a Data Spec as Not Required
If you’re working on a launch that doesn’t need a Data Spec, select the three-dot menu beside the Data Spec and click, "Mark as not required".
Import a Data Spec
If you’re working on a launch similar to one that’s already been completed, you can import an existing Data Spec into the new launch. This will automatically bring those responses into the new Data Spec while still allowing you to make adjustments as needed.
To import an existing Data Spec:
- Select the three-dot menu and select Import Data Spec:
- Search or browse for the relevant completed Data Spec:
- Review responses and make updates as needed.
💡 For more information about customizing the Data Spec, see Using the Data Spec Builder