Once you’ve created a launch, it’s time to assign reviewers and start identifying and mitigating risks. While we tend to focus on privacy, TerraTrue can help any team — from security to engineering to trust and safety — review and approve launches before they go live.
The launch review process typically involves three simple steps:
Assigning reviewers is simple. From the launch summary page, click the chips for each review team and select the user you’d like to complete the review (note: if a progress is selected before the user, the user will default to yourself). Once assigned, each reviewer will receive notifications for that launch — such as when important changes are made or when the due date is approaching.
Note: user will need specific permissions in order to update and assign review status. Please reference Review Team's Assignee and Status for more information.
Completing a Data Spec is the first step in the privacy review process. Data Specs are quick workflows that help you document how a launch will collect, use, retain, and share personal data. Data Specs are usually completed by product managers, designers, or engineers that are working on the launch. To start a Data Spec, just click the Begin Data Spec button on the launch summary page.
Completing a Data Spec is the first step in the privacy review process. Data Specs are quick workflows that help you document how a launch will collect, use, retain, and share personal data. Data Specs are usually completed by product managers, designers, or engineers that are working on the launch. To start a Data Spec, just click the "Start" button on the Data Spec accordion in the launch summary page.
If you’re working on a launch that doesn’t need a Data Spec, you can simply click the “Mark as not required” in the three dot more menu in the Data Spec accordion. This is most common when your launch doesn't collect or use personal data in new ways.
Import a Data Spec
If there is an existing launch and data spec that resembles the one you are working on, you can import that data spec into the new launch. This will automatically bring those responses into the new data spec while still allowing you to make adjustments as needed.
To import a data spec:
- Select the three dot more menu and choose Import Data Spec:
- Search or browse for the relevant completed data spec:
- Review responses and make updates as needed.
Completing a Privacy Worksheet is the final step in the privacy workflow. When the Data Spec is completed, the Privacy Worksheet will automatically unlock. Privacy Worksheets are usually completed by a privacy specialist, like a privacy or product counsel. If you’re responsible for completing the Privacy Worksheet, click Start one the Privacy Worksheet accordion on the launch summary page to get started.
When the Privacy Worksheet is complete and any recommendations are addressed, the review is finished. Reviewers can update their status by clicking on their initials and selecting from Not Started, In Progress, Complete, Rejected, Blocked, or Not Needed.